We will have 3 registration tables set up with hopefully 15-20 people there to help register guests. Why? The registration table is our first face to face contact with guests. It’s our opportunity to welcome them, give them the information map, and give them their arm bands. Last year we wrote kids names down, but this year we will simply register them by age and move on. Each station needs 2 people, one to talk to the guests and the other to get their “welcome packet” and armband ready. This is where communication must happen. The egg hunt times are clearly communicated to each person. Example: “Ok, you are 6 years old, so your egg hunt time is at _______. It’s also on this info sheet. We’re so glad you’re here. Have fun and if you need anything please don’t hesitate to ask someone at our guests services tent!”

Parking is logistically the hardest part of the entire egg hunt. We must utilize every open space at the community center, and work with Wendell Police on traffic control. 

Everyone loves the popcorn station. The popcorn is free for everybody. We will have the popcorn machine setup and ready to roll. One person need to hand out, the other fills bags. It’s important to have people to switch out so that the volunteers aren’t steadily handing out popcorn for 2 hours. 

We will have coolers available and cups. The water comes from the community center. We will need people to hand out the water, and helpers to go back and forth to refill the coolers. This is a relatively busy station, especially if it’s hot outside. 

We don’t do any elaborate designs. We have the templates already. Quick and easy is the way to go. We will provide the paint. 

Inflatable attendants are responsible for child safety in the inflatables. They make sure the kids are following the rules and moving through quickly. 

This is a tent set up at the entrance of the fields that can give guests info. It serves as the connection point for lost kids, as well as the EMS station.  

Runners are extra “floaters” that can assist any area that needs help. They are also crucial in communication between volunteer teams and leadership. If there is an issue. 

Arrives early and stays late. Mainly helps with inflatables and organization of tables and chairs. It doesn’t take that long, especially with as many volunteers as we have. Some people are able to be both setup and tear down, others can only do one or the other. This is fine, we just need to make sure we have enough people for both. Tear down goes super quick as well.